Executive Assistant

Join a premier, Australian-based international team as our next Executive Assistant! This role offers the chance to be part of an expanding Philippines-based division known for its exceptional workplace culture and professional excellence. If you are ready for a significant career move, this is the perfect opportunity to grow with us.

Why will you love working with this Client?

This client delivers Vision AI solutions powered by smart agents that recognise products, inspect items, and automate visual tasks in real time – making computer vision simple to deploy, easy to use, and powerful enough for the most demanding workflows across industries.

Location / Shift
Angeles City, Pampanga, Morning Shift

NOTE: You must be willing to work in the office in the above office location to apply for this position

Job Summary

This role will act as a general executive assistant supporting me across administrative, operational, and light marketing activities. The person should be proactive, organised, and comfortable managing multiple small tasks across the business.

Core Responsibilities

Executive Support 
• Email management and inbox organisation
• Calendar management and scheduling meetings
• Coordinating meetings and preparing meeting notes where required
• Acting as a point of contact when I’m unavailable and liaising with team members

Business Administration 
• General administrative support tasks
• Managing invoices and payments
• Uploading and organising receipts
• Maintaining organised documentation and records
• Supporting basic operational coordination

CRM & Sales Support 
• Updating CRM systems and maintaining accurate records
• Supporting LinkedIn and email outreach campaigns
• Managing follow-ups and contact lists
• Assisting with lead tracking and CRM updates

Marketing Support 
• Refining and publishing marketing materials
• Posting on social media platforms
• Basic video editing (cut and caption)
• Assisting with email marketing campaigns
• Formatting or refining content before publishing

They would not necessarily be responsible for creating original marketing content initially, but should be
comfortable editing, formatting, and publishing material as they become more familiar with the business.

Other Support 
• Attending customer meetings when useful for note-taking or follow-up coordination
• Helping track action items from meetings
• Supporting general coordination across the team

The goal is for this person to become the primary operational touchpoint for day-to-day matters and help
keep things organised.

Qualification & Requirements

• ●Proven experience as an Executive Assistant, Administrative Assistant, or similar role
  ●Strong organisational and time-management skills with the ability to handle multiple tasks
  ●Excellent written and verbal communication skills
  ●Proactive, detail-oriented, and able to work with minimal supervision
  ●Proficiency in email and calendar management tools (e.g., Google Workspace or Microsoft Office)
  ●Experience with CRM systems and basic sales support processes
  ●Familiarity with LinkedIn and email outreach tools
  ●Basic knowledge of social media management and digital marketing workflows
  ●Basic video editing and content formatting skills
  ●Experience handling invoices, receipts, and general administrative processes
  ●Ability to maintain confidentiality and act as a reliable point of contact
  ●Comfortable coordinating with teams and tracking tasks or action items

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented professionals supporting clients across Australia, New Zealand, the US, Canada, and Europe. Moreover, this is an excellent opportunity for anyone interested in taking on the role of Executive Assistant within an international environment.

Perks & Benefits

• ●In-house medical team and HMO coverage.
  ●A healthy workplace promotes collaboration and creativity.
  ●Clear growth strategies and learning opportunities to advance your career.

Enjoy great perks and benefits, such as an in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. In addition, we need to help you advance your career by elevating growth strategies. You will also have learning opportunities throughout your career journey with us. If you are passionate about contributing to a dynamic team, the Executive Assistant role offers great career prospects at optiBPO.

More Jobs Available